Contract Administrator

Application Deadline: 5 May 2026

Department: Operations & Transport

Employment Type: Permanent - Full Time

Location: Toronto

Reporting To: Sara Mohamed

Compensation: $70,000 - $80,000 / year

Description

The Reverse Logistics Group (RLG) is an innovative technology service provider for global players in the materials management sector. Through our scalable platform solutions, we overcome challenges in consumer goods and material take-backs worldwide and connect all stakeholders within the reverse logistics value chain. Our goal is to generate the greatest possible value from recyclable goods by optimizing take-back processes. We work with manufacturers, retailers and government organizations in over 80 countries, enabling smooth circular material flows and maximizing resource efficiency.

Our vision is to save important resources and create a better planet for future generations through a sustainable circular economy.

Our core values drive everything we do. We believe in promoting a supportive environment for our colleagues, delivering exceptional service to our customers, contributing to the community, and working towards a more sustainable environment. If you share these values and are passionate about making a positive impact, we'd love to have you on our team.

About the role

We are currently hiring a Contract Administrator to support our operations in the Toronto region.
The Contract Administrator will perform the following duties in order to plan, coordinate, and complete assignments for the inspection, collection, analysis, and reporting of residential Blue Box materials.

Key tasks and processes include, but may not be limited to:

First point of contact with Receiving Facility(ies) and Eligible Community Contractors(s)
Create, modify, complete, and file compliance checklists that verify all contractual obligations are being satisfied
Complete data analysis and reconciliation of contractor data and submit invoices accordingly
Request, receive, review, and file all compliance documents by contract deadlines
Identify, communicate, and, resolve contract deficiencies/violations in a timely manner
Follow up and document deficiencies/violations and resolution(s)
Escalate issues that cannot reasonably be addressed to RLG management
Maintain all documents related to the contract(s) in a centralized filing system
Provide support and training to Receiving Facility (RF) and Eligible Community (EC) Contractor(s) to ensure contract compliance and data reporting requirements are satisfied
Complete data analysis, and reconciliation, identify errors, and ensure corrections are made by the EC Collection Contractor(s) in a timely manner
Input data into centralized systems as required
Identify, assess, and report risks, issues, concerns, and opportunities for improvement for consideration by RLG Management
Ensure all compliance documents are requested, received, reviewed, and filed by contract deadlines
Respond to and coordinate emergency and contingency issues, where necessary
Oversee the collection, preparation, storage, and shipment of material samples to a centralized RLG auditing facility
Oversee the delivery of blue box materials from all EC sources to the approved RF.
Undertake regular site visits and physical inspections of RFs
Ensure contract compliance at the approved RF with regard to wait times, weigh scale protocols, tipping procedures, etc.
Comfortable driving/travelling in inclement weather throughout Ontario Comfortable working around large equipment such as front-end loaders, skid steers, transport trucks, etc.
Willing to work outside in all weather conditions at a waste management facility
Willing to work outside of normal business hours, as overtime, as required
Other duties as assigned

What we need from you

Minimum 2 years of operational contract administration and compliance experience
Minimum 2 years of proven experience meeting deliverables while working remotely at various locations
Project Management experience would be considered an asset
Proven experience working in an operational environment with tight deadlines
Experience with data analytics, logistics, waste management service delivery, contract management, project management, and communications
Experience performing program audits, identifying deficiencies, and recommending corrections
Knowledge of various municipal, provincial, and federal legislation (e.g., Occupational Health and Safety, Environmental Protection, by-laws, etc.)
Experience working in the waste management industry is considered an asset.

What we offer

Comprehensive Health Benefits: We’ve got you covered with Health, Dental, and Vision insurance.
RRSP Matching Program: Plan for the future with confidence—our employer-matching RRSP contributions help you build long-term security.
Wellness Account: Your well-being matters. Use your wellness account for gym memberships, mental health resources, fitness classes, and more.
Flexible Work Options: Work-life balance is key. Enjoy flexible hours and a hybrid work model (remote/in-office) that fits your lifestyle.
Learning & Growth Opportunities: We support your professional development with access to LinkedIn training, mentorship, and advancement opportunities.
Collaborative, Global Environment: Work closely with passionate teams across North America and connect with colleagues in other regions for exciting cross-border projects.
Inclusive & Equal Opportunity Employer: We’re committed to creating a workplace that celebrates diversity and inclusion. Everyone is welcome.

Accessibility and Inclusion:

RLG Canada is committed to creating a diverse, accessible, and inclusive workplace. Should you require accommodation through any stage of the recruitment process, please let us know when contacted and we will work with you to meet your needs. Disability-related accommodations during the application process are available upon request. You may also request accommodation by emailing Careers@rev-log.com.

About the role

What we need from you

What we offer

About RLG Systems Canada